Accepting payments over the phone can be a strategic move for businesses, allowing them to reach new markets, capture sales that they might otherwise lose and create a more accommodating customer experience. However, accepting phone payments is not without challenges. From data security considerations to higher processing fees, businesses must navigate potential pitfalls carefully. We’ll cover how businesses can accept payments over the phone effectively and securely.

What's in this article?

• Is it possible to accept credit card payments over the phone?
  
• What types of businesses need to accept payments over the phone?
  
• How much does it cost to accept payments over the phone?
  
• Benefits and risks of accepting payments over the phone
  
• How to accept payments from customers over the phone
  

Is it possible to accept credit card payments over the phone?

Yes – this process is often referred to as MOTO payments (mail order/telephone order). It’s a type of card-not-present (CNP) transaction, meaning that the business manually enters the customer’s credit card information into the payment system, rather than having the customer present their card in person.

What types of businesses need to accept payments over the phone?

Several types of businesses can benefit from accepting payments over the phone due to their specific operational models or customer service strategies:

• Service providers
  Businesses providing services, such as home repairs, consulting or catering, may find phone payments useful for securing bookings or taking deposits.

• Remote sales businesses
  Companies that sell products over the phone, such as telemarketers or catalogue-based businesses, can process phone payments during a call.

• Restaurants and takeaways
  Establishments offering food delivery or pick-up services often take card payments over the phone.

• Travel agencies and hotels
  These businesses may take payments over the phone for bookings, especially for customised travel plans or group bookings.

• Medical practices and chemists
  Health services can take phone payments for telehealth (health care at a distance) appointments or prescription orders.

• Professional services
  Solicitors, accountants or freelancers may take phone payments for their services, particularly for retainer fees or invoices.

How much does it cost to accept payments over the phone?

The cost to accept payments over the phone will depend on your payment processor and the terms of your merchant agreement. Generally, because such payments are considered CNP transactions, the fees can be higher than for in-person, card-present transactions. This is due to the elevated risk of fraud and chargebacks that come with card-not-present transactions. These rates are subject to change and may be different based on your specific agreement with the processor. There may be additional fees associated with chargebacks, refunds, international transactions or the use of a virtual terminal. For example, Stripe charges 2.9% + 30¢ per successful card charge for online transactions and 2.7% + 5¢ per transaction for in-person payments using Stripe Terminal.

Benefits and risks of accepting payments over the phone

Accepting payments over the phone provides businesses with a convenient and flexible way to process payments from customers. For many businesses, it can also open up new sales opportunities. However, like all methods of payment, it comes with its own set of advantages and potential drawbacks.

Benefits of accepting payments over the phone

• Convenience and accessibility
  Phone payments can be made from anywhere that customers have phone service, providing a convenient option for customers who may not be able to visit your physical location or navigate your online payment system.

• Improved cash flow and optimised revenue potential
  By allowing immediate payment, over-the-phone transactions can help to capture sales that might not take place otherwise. Businesses can quickly secure bookings, orders or services, reducing the risk of unpaid invoices.

• Personalised customer service
  Phone transactions allow businesses to engage with customers directly, answer any questions, and upsell or cross-sell products or services.

• Expanded customer base
  With the ability to take payments over the phone, businesses have the potential to reach a wider customer base, including people who prefer phone transactions or are unlikely to engage with online payments.

Risks and considerations for accepting payments over the phone

• Higher processing fees
  Payments over the phone usually have higher processing fees as they are considered CNP transactions and have a greater risk of fraud and chargebacks.

• Increased risk of fraud
  Because payments over the phone do not involve a physical card that businesses can verify, these transactions can be more susceptible to fraud. Businesses need to take necessary precautions to verify the identity of the caller and authenticity of the card information provided.

• Data security
  Handling sensitive card information over the phone requires adherence to PCI DSS (Payment Card Industry Data Security Standard) rules to protect customer data. These standards are more difficult to ensure when dealing with payments over the phone. Failure to comply with these standards can lead to fines.

• Manual entry errors
  Manually entering card information increases the possibility of human error, which can lead to transaction issues and customer dissatisfaction.

While accepting payments over the phone can provide distinct advantages for businesses, it’s important to implement rigorous security protocols and train staff appropriately to manage associated risks.

How to accept payments from customers over the phone

Accepting payments over the phone can work in a variety of ways depending on the payment method used and the business’s overall payment system. Below we’ll go through the general process of accepting payments over the phone using a service like Stripe. Please note that some details might vary depending on the specific payment processor.

How Stripe Payments can help

Stripe Payments provides a unified, global payments solution that helps any business—from scaling startups to global enterprises—accept payments online, in person, and around the world.

Stripe Payments can help you:

• Optimize your checkout experience: Create a frictionless customer experience and save thousands of engineering hours with prebuilt payment UIs, access to 125+ payment methods, and Link, a wallet built by Stripe.
  
• Expand to new markets faster: Reach customers worldwide and reduce the complexity and cost of multicurrency management with cross-border payment options, available in 195 countries across 135+ currencies.
  
• Unify payments in person and online: Build a unified commerce experience across online and in-person channels to personalize interactions, reward loyalty, and grow revenue.
  
• Improve payments performance: Increase revenue with a range of customizable, easy-to-configure payment tools, including no-code fraud protection and advanced capabilities to improve authorization rates.
  
• Move faster with a flexible, reliable platform for growth: Build on a platform designed to scale with you, with 99.999% historical uptime and industry-leading reliability.
  

Learn more about how Stripe Payments can power your online and in-person payments, or get started today.