“Date incorporated” is the official date a business becomes a legal entity after completing its incorporation process, which includes filing articles of incorporation. Once incorporated, the business benefits from certain legal protections, such as limited liability, for its owners and can begin operating as its own legal entity.

This date is important because it’s often used to determine when the business starts being subject to specific regulations, tax requirements, and reporting obligations. It also begins the timeline for annual filings and renewals. Knowing the date of incorporation is important for maintaining compliance and understanding the company’s legal obligations.

Below, we explain what businesses need to know about “date incorporated”, including what determines the date, how to find a company’s date of incorporation, and the role of date incorporated in annual reporting.

What’s in this article?

• What determines the date of incorporation?
  
• Why is the date incorporated important for businesses?
  
• What’s the difference between date incorporated and business start date?
  
• What’s the difference between date incorporated and date registered?
  
• How to find a company’s date of incorporation
  
• What is the role of date incorporated in annual reporting?
  
• Can you change your company’s date of incorporation?
  

What determines the date of incorporation?

The country or state where the business files its incorporation documents determines its date of incorporation. These documents are usually the articles of incorporation or certificate of incorporation. The incorporation date is usually the day the government officially processes and approves the paperwork. In some cases, businesses can request a future date.

Once the relevant government agency reviews and accepts the documents, it issues a certificate that includes the date of incorporation. This serves as the business’s formal start date for legal, tax, and regulatory purposes.

Why is the date incorporated important for businesses?

The date a business is incorporated is like its legal birthday. It’s the moment when the business officially exists according to the government and can start operating under its own name. From that day forward, the company is afforded legal protections, such as limited liability, which is a major advantage for business owners looking to limit risk.

The date incorporated is also important for taxes and compliance. The incorporation date dictates when the company has to start filing tax returns, paying taxes, and meeting any ongoing reporting requirements. Many annual deadlines are tied to this date, such as business licence renewal dates or annual shareholder meetings.

What’s the difference between date incorporated and business start date?

“Date incorporated” and “business start date” refer to different milestones in a company’s life. Here’s the distinction:

• The date incorporated is the day the government officially approves the business’s incorporation paperwork, marking the point when the company legally becomes its own entity.

• The business start date is when the company begins its operations. This date could be before or after the date of incorporation, depending on when the business starts engaging in activities such as selling products or providing services. Although incorporation is a legal formality, the business start date is tied to when the business starts generating revenue.

What’s the difference between date incorporated and date registered?

The terms “date incorporated” and “date registered” might sound similar, but they are different legal checkpoints for a business. This is how they differ:

• Date incorporated is the date a company legally becomes a distinct entity, such as a corporation or limited liability company (LLC). It’s the moment the business is officially recognised as separate from its owners in terms of liability, taxation, and governance.

• Date registered is the date when a company registers to do business in a particular jurisdiction, which might be different from where it was originally incorporated. For example, a US business incorporated in Delaware might register to operate in California; the date it registers in California is its date registered, while the date it incorporated in Delaware remains its date incorporated. The process of registering in additional states is called “foreign qualification” and is required in each state where the company intends to do business outside its incorporation state.

How to find a company’s date of incorporation

Business owners can find their date of incorporation on their certificate of incorporation or articles of incorporation. The government issues this certificate after approving the incorporation paperwork, so the certificate clearly states the date the company was incorporated.

Owners can also check a business registry to view or confirm their date of incorporation. In the US, this is usually accessible through the secretary of state’s website in the incorporation state. Many states provide an online portal where you can access your business’s public information, including dates and filings. Any annual reports, renewal notices, or tax filings should also reference the date of incorporation.

To find another company’s date of incorporation, the best place to start is also the secretary of state’s website. Most of these websites have a public search feature where you can look up a company’s information by name, including its incorporation date.

If the company operates internationally or if state records aren’t available, you can also check the company’s filings with regulatory bodies such as the Securities and Exchange Commission (SEC) in the US. You can also look through its public financial statements or official reports that typically list the date of incorporation.

What is the role of date incorporated in annual reporting?

The incorporation date impacts two aspects of annual reporting:

• Filing deadlines: Many jurisdictions use your incorporation date to determine when your company’s annual report is due. This keeps your filing schedule consistent with your company’s timeline, rather than using a fixed date for all businesses. Missing these deadlines can lead to fines or legal issues.

• Fiscal year: The date your company was incorporated is typically the start of your fiscal year. The first reporting period might be a bit longer or shorter depending on when you formed the company, but it’s designed to match with how your business operates. This also helps keep your financials in line with tax rules and reporting requirements.

Can you change your company’s date of incorporation?

No, you can’t change your company’s date of incorporation. The incorporation date is a legal record of when your company was officially formed. But you can create a new date of incorporation if you go through a process such as merging your business with another or forming a new legal entity (e.g. converting from an LLC to a corporation). This creates a new date of incorporation for the new entity, but the original date for the old company remains the same.